Proposal Administrative Assistant

Proposal Administrative Assistant

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

We are hiring an Administrative Assistant with a focus on proposal coordination to join our growing team in Vancouver, BC. This in-office position will provide proposal and administrative support to engineering teams coordinating and developing RFP-compliant, competitive, and quality proposals. You will work collaboratively and effectively as part of a regional administration team and apply your advanced skills to a wide variety of tasks in a fast-paced, work environment where innovation and collaboration thrive.

Location – Vancouver, BC

Your role within the Team:

• Provide proposal and administrative support to Proposal Managers and teams on low-complexity proposals and assists on complex, strategic bids.
• Lay out, format, edit, and proofread proposals, reports, and other documents according to company templates and standards.
• Organize and maintain corporate CVs and project descriptions.
• Create new proposal numbers using Oracle and initiate required corporate documentation prior to starting a proposal and assist in the closeout process.
• Produce and package the proposal for submission ensuring that proposal submission deadlines are always achieved.
• Coordinate and organize meetings and events on site.
• Ad hoc duties as assigned by Administrative Lead based on department needs.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on a diverse projects for internal and external clients where your contributions will play a vital role in shaping AtkinsRéalis’ success.
• An exciting environment where work-life balance is important.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A wide array of learning and development opportunities.
• A work environment focused on health and safety.

The Ideal Candidate:

• Minimum 4 years relevant experience including involvement in the proposal process working in a large office or project environment, preferably in consulting engineering. Diploma in relevant field an asset.
• Advanced proficiency in Microsoft Office suite (including Word, Excel, Powerpoint, Visio, Outlook, and Teams) and Adobe Acrobat and an aptitude for learning new applications.
• Strong written and oral communication skills with ability to correct grammar, spelling, punctuation, and narrative flow with attention to detail to ensure accuracy.
• Proficient collaborative and communication abilities to work with people at all levels to prioritize and coordinate assignments and assemble necessary documents on strict client deadlines and ability to work extra hours as necessary.

Expected compensation for this role is between Pay Range $50,300 - $83,900 annually. Base salaries are determined according to several parameters like skills, experience, and potential impact on the role. Internal and external competitiveness are also taken into account in our offers.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.  
 

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.
 

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.